Your AI Sales Manager
for Private Events
Smarter Bookings. Fuller Rooms.
EventFlow responds to every event inquiry instantly, qualifies leads automatically, and follows up until they book. Built exclusively for restaurants and hospitality venues.
Restaurants are losing event
revenue every day
Your managers are busy running service. Meanwhile, event inquiries sit unanswered — and the first venue to respond usually wins the booking.
Slow Response Times
Inquiries arrive during peak service hours when no one can respond. Hours become days, and the lead goes cold.
Lost & Buried Leads
Event emails get buried in overflowing inboxes, forgotten between shifts, or lost during staff handoffs.
Inconsistent Messaging
Every manager answers differently. Pricing gets quoted wrong. Availability information conflicts. Guests get confused.
Staff Turnover
When your sales manager leaves, years of venue knowledge walks out the door. Training replacements takes months.
Everything a sales team does.
None of the overhead.
EventFlow handles the entire event sales lifecycle — from first response to outbound campaigns to pipeline tracking — so your team can focus on hospitality.
Instant AI Responses
Every event inquiry gets a professional, knowledgeable response within minutes — not hours or days. EventFlow reads the inquiry, searches your venue's knowledge base, and crafts the perfect reply.
- Pricing, capacity, and room options answered automatically
- Real-time availability via CRM integration
- Consistent, on-brand messaging every time
Smart Lead Qualification
EventFlow doesn't just respond — it qualifies. Every inquiry is scored and categorized so your team knows exactly which leads to prioritize and which are ready to close.
- A/B/C/D lead scoring based on event details
- Captures date, guest count, budget, and preferences
- Creates structured lead profiles for your CRM
- Automatic pipeline stage tracking with revenue estimates
Automated Follow-Up Sequences
Most bookings aren't won on the first email. EventFlow automatically follows up with leads on a proven timeline — turning silence into signed contracts.
- Day 0: Instant initial response
- Day 2: Friendly follow-up with additional details
- Day 5: Final availability check before releasing the date
Initial Response Sent
Professional reply with availability, pricing, and room options
Sent • 47s response timeFollow-Up #1
Friendly check-in with menu options and event planning tips
Opened • Day 2Follow-Up #2
Final availability check — creates urgency to secure the date
Scheduled • Day 5Outbound Email Campaigns
Go beyond inbound. EventFlow generates and sends personalized HTML email campaigns to past guests, segmented by loyalty, winback potential, and event interest — all powered by AI.
- AI-generated personalized emails per guest
- Smart segmentation: loyalty, winback, event upsell
- A/B subject line testing with auto winner detection
- Campaign scheduling and open rate tracking
Pipeline & Revenue Tracking
Track every lead from first touch to signed contract. Real-time visibility into your event revenue funnel — no spreadsheets required.
- Visual pipeline with stage-by-stage tracking
- Revenue estimates per lead and per stage
- Automatic stage progression as leads engage
- Health metrics and revenue forecasting
Built-in tools for the
entire operation
Beyond AI email responses — EventFlow gives your venue a complete operations toolkit.
Client Dashboard
Real-time KPIs, campaign performance, AI confidence scoring, and a live activity feed — all in one view.
SMS Escalation Alerts
Instant text alerts to your team when high-value leads come in or an inquiry needs human attention.
Multi-Venue Architecture
Config-driven provisioning with per-venue knowledge bases. Onboard a new location in minutes, not weeks.
Client Success Monitoring
Automated health checks, churn risk alerts, and personalized check-in emails to keep clients engaged.
Up and running in minutes, not months
No complex integrations. No code. Just connect your inbox and let EventFlow handle the rest.
Connect Your Inbox
Link your Gmail or Outlook account. EventFlow monitors for event inquiries automatically.
Upload Your Knowledge
Add your event packets, menus, pricing docs, and policies. EventFlow learns your venue inside and out.
Watch Revenue Grow
EventFlow responds, follows up, and tracks every booking. You focus on hospitality.
Activate Campaigns & Pipeline
Set up guest segments, launch outbound campaigns, and track every lead through your revenue pipeline.
Simple pricing that scales
with your venue
No hidden fees. No per-email charges. Just straightforward monthly pricing for hospitality businesses.
- AI replies to inbound emails
- Knowledge base ingestion (PDFs + website)
- Tally onboarding form
- Error handling + Google Sheets logging
- TripleSeat / CRM read integration
- Live availability answers
- Everything in Autopilot
- Automated follow-up sequences
- Smart reply detection (no double follow-ups)
- KB freshness alerts (stale menu / pricing)
- Inquiry source tracking & attribution
- Tentative hold management & auto expiry
- SMS escalation alerts (Twilio)
- BEO draft generation (PDF output)
- Everything in Autopilot Pro
- Confidence-based review queue (web UI)
- Multi-location management
- TripleSeat auto-booking from qualified leads
- Deposit & contract collection (DocuSign)
- Menu & package upselling (AI-suggested)
- Post-event follow-up & review requests
- Ownership inquiry digest (weekly report)
- Priority support & custom escalation rules
Outbound Email Campaigns
Re-engage past guests and fill your event calendar with AI-powered outbound campaigns.
- AI-generated personalized emails
- A/B subject line testing
- Guest segmentation (loyalty, winback, upsell)
- Open rate tracking & analytics
- Campaign scheduling & queuing
- Performance dashboard with A/B winner
The first venue to respond wins the booking. EventFlow makes sure that venue is always yours.
By people who understand restaurant operations
See how much revenue
you're leaving on the table
Most venues lose 30% of event inquiries to slow responses. EventFlow closes that gap.
Frequently asked questions
Everything you need to know about getting started with EventFlow.
Most venues are fully operational within 24-48 hours. You connect your inbox, upload your event packets and menus, and EventFlow starts responding immediately. No technical setup or code required.
Yes. EventFlow integrates with TripleSeat, Gmail, Google Sheets, and Slack out of the box. We're adding support for Toast, OpenTable, and other POS systems. Custom integrations are available on the Premium plan.
All data is encrypted in transit and at rest. Your venue knowledge base is isolated in its own namespace — no data is shared between clients. We use SOC 2-aligned infrastructure and never train AI models on your data.
Plans start at $149/month per venue with no per-email fees. You pay a flat monthly rate based on the features you need. No long-term contracts required — upgrade, downgrade, or cancel anytime.
EventFlow operates at 85%+ confidence on average and only responds using information from your uploaded knowledge base — it never makes things up. When the AI isn't confident, it automatically escalates to your team via Slack or SMS so a human can step in.
Yes. All plans are month-to-month with no cancellation fees. You can pause, downgrade, or cancel from your dashboard at any time. We'll export your data on request.
Ready to never miss another
event inquiry?
Join the restaurants already using EventFlow to respond faster, book more events, and grow revenue on autopilot.
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